If you’re looking to boost your office’s productivity, investing in a reliable laser printer with scanning capabilities is essential. These devices not only streamline your workflow but also improve efficiency in document handling. With a range of options available in 2026, you’ll find models that cater to various business needs. Curious about which printers stand out this year? Let’s explore the top contenders that could transform your workspace.

Brother DCP-L2640DW Wireless Monochrome Multi-Function Laser Printer

If you’re a small business owner looking for an efficient all-in-one solution, the Brother DCP-L2640DW Wireless Monochrome Multi-Function Laser Printer is an excellent choice. This compact printer combines printing, scanning, and copying, producing high-quality black-and-white documents at speeds up to 36 pages per minute. With a 50-page auto document feeder, you can streamline multi-page tasks effortlessly. Connectivity options include dual-band wireless and Ethernet, along with USB for local connections. Plus, the Brother Mobile Connect app lets you manage your printer remotely. Don’t forget to reflect on the Refresh EZ Print Subscription Service for timely toner delivery and potential savings!

Best For: Small business owners seeking a reliable, compact, all-in-one printer for efficient document handling.

Pros:

• Fast printing speed of up to 36 pages per minute, ideal for high-volume tasks.
• Multi-function capabilities including printing, scanning, and copying, saving space and resources.
• Flexible connectivity options with dual-band wireless, Ethernet, and USB, enhancing versatility.

Cons:

• Limited to monochrome printing, not suitable for color documents.
• Initial setup may require some technical knowledge for wireless connectivity.
• Ongoing costs for toner replacements, even with subscription options.

HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Printer

The HP Color LaserJet Pro MFP 3301sdw is an ideal choice for small to medium-sized businesses looking for a reliable all-in-one solution. With fast print speeds up to 26 pages per minute for both black and color, you’ll save time on important documents. Its 250-sheet input tray and auto document feeder streamline your workflow, while the next-generation TerraJet toner guarantees vivid, professional-quality prints. You can trust HP’s award-winning reliability, and with periodic firmware updates, your printer will stay effective against non-HP cartridges. Plus, it’s from America’s most trusted printer brand, making it a smart investment for your office.

Best For: Small to medium-sized businesses seeking a reliable and efficient all-in-one printer solution.

Pros:

• Fast print speeds of up to 26 pages per minute for both black and color documents.
• Auto document feeder and 250-sheet input tray enhance workflow efficiency.
• High-quality prints with vivid colors thanks to next-generation TerraJet toner.

Cons:

• Requires the use of Original HP toner cartridges, limiting options for third-party alternatives.
• Periodic firmware updates may interrupt regular printing tasks.
• Initial cost may be higher compared to non-all-in-one printers.

HP Laserjet Pro MFP 3101fdw Wireless All-in-One Laser Printer

Designed for small teams, the HP Laserjet Pro MFP 3101fdw Wireless All-in-One Laser Printer excels in delivering professional-quality black-and-white documents with impressive speed. With print speeds up to 35 pages per minute, you’ll boost your productivity effortlessly. Its all-in-one functionality allows you to print, scan, copy, and fax, while the auto 2-sided printing and document feeder streamline your workflow. Plus, intelligent Wi-Fi connectivity makes it easy to print wirelessly from your mobile devices or PCs. Enhanced by HP Wolf Pro Security, you can trust your data is protected, making this printer a smart choice for your office needs.

Best For: Small teams of up to 7 users looking for a reliable, all-in-one laser printer for professional-quality black-and-white documents.

Pros:

• Fast print speeds of up to 35 pages per minute enhance productivity.
• All-in-one functionality allows for printing, scanning, copying, and faxing.
• Intelligent Wi-Fi connectivity supports seamless wireless printing from various devices.

Cons:

• Primarily designed for black-and-white printing, limiting color document options.
• May require periodic maintenance for optimal performance in high-volume settings.
• Initial setup and configuration can be complex for less tech-savvy users.

HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer

For small teams seeking a reliable and efficient printing solution, the HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer stands out with its impressive print speeds of up to 35 pages per minute. This printer excels in black-and-white document printing, ensuring professional-quality outputs every time. With features like fast scanning, copying, and auto 2-sided printing, you’ll boost productivity effortlessly. The 250-sheet input tray and 50-sheet auto document feeder further enhance efficiency. Enjoy dependable Wi-Fi connectivity for seamless operation, while regular firmware updates keep your printer running smoothly. Remember, it’s compatible only with HP cartridges for peak performance.

Best For: Small teams looking for a reliable and efficient all-in-one printing solution that delivers professional-quality black-and-white documents.

Pros:

• Fast print speeds of up to 35 pages per minute enhance productivity.
• Versatile features including scanning, copying, and auto 2-sided printing streamline workflow.
• Reliable Wi-Fi connectivity ensures consistent performance and ease of use.

Cons:

• Compatible only with HP cartridges, limiting options for users.
• Non-HP cartridges will be blocked, which may increase ongoing costs.
• May not be suitable for color printing needs as it focuses on black-and-white outputs.

Brother MFC-L3720CDW Wireless Color Laser Printer

If you’re looking for a versatile office companion, the Brother MFC-L3720CDW Wireless Color Laser Printer stands out with its all-in-one capabilities, combining printing, scanning, copying, and faxing in a single device. With print speeds of up to 19 pages per minute and a 250-sheet capacity, it handles your workload efficiently. The automatic duplex printing helps reduce paper use while the 50-sheet auto document feeder adds convenience. You’ll appreciate the intuitive 3.5-inch color touchscreen and customizable shortcuts. Plus, with dual-band wireless connectivity and mobile printing, managing your print jobs from any device is seamless and straightforward.

Best For: Small to medium-sized businesses or home offices that require a reliable, multifunctional printer for various tasks.

Pros:

• Versatile all-in-one functionality, including printing, scanning, copying, and faxing.
• Fast print speeds of up to 19 pages per minute with automatic duplex printing for efficiency.
• User-friendly interface with a 3.5-inch color touchscreen and customizable shortcuts for easy operation.

Cons:

• May have a higher upfront cost compared to single-function printers.
• Limited to a 250-sheet capacity, which may require frequent paper refills for larger print jobs.
• Some users may find the setup process for wireless connectivity to be complex.

Brother Professional Laser Printer All-in-One (MFC-L5915DW)

The Brother Professional Laser Printer All-in-One (MFC-L5915DW) stands out as an ideal choice for busy offices and workgroups that demand high-volume printing. With lightning-fast printing speeds of up to 50 pages per minute, it guarantees your productivity stays on track. You’ll appreciate the ultra high-yield toner that delivers up to 18,000 pages, keeping costs low. The 5” touchscreen simplifies workflow customization, while the built-in Gigabit Ethernet and wireless connectivity allow seamless sharing across devices. Plus, its 70-page auto document feeder supports efficient two-sided scanning. Rated 4.4 out of 5 stars, it’s a reliable partner for your office needs.

Best For: Busy offices and workgroups that require high-volume, efficient printing and scanning solutions.

Pros:

• High-speed printing of up to 50 pages per minute, enhancing productivity.
• Ultra high-yield toner cartridge allows for low-cost printing with up to 18,000 pages.
• User-friendly 5” touchscreen simplifies workflow customization and operation.

Cons:

• Primarily monochrome, limiting use for color printing tasks.
• Initial setup may require technical knowledge for optimal configuration.
• Larger size may not be suitable for small office spaces.

Brother Professional Laser Printer with Scanner (MFC-L2900DW)

Combining speed and efficiency, the Brother Professional Laser Printer with Scanner (MFC-L2900DW) is an ideal choice for busy office environments. With high-speed 36 ppm monochrome printing and advanced single-pass scanning, you’ll enjoy superior document quality. Its dual-band wireless, Ethernet, and USB connectivity options, along with mobile printing via the Brother Genuine Mobile Connect app, keep you connected effortlessly. The 50-page auto document feeder and automatic duplex printing save paper, while the 3.5-inch touchscreen display simplifies navigation. Plus, the enhanced energy-efficient design reduces electricity consumption, aligning with your sustainability goals. This printer truly elevates your productivity.

Best For: Busy office environments that require high-speed monochrome printing and efficient document handling.

Pros:

• High-speed printing: Delivers 36 pages per minute for quick document output.
• Advanced scanning features: Offers single-pass two-sided scanning and a 50-page auto document feeder.
• Flexible connectivity options: Supports dual-band wireless, Ethernet, USB, and mobile printing via the Brother Genuine Mobile Connect app.

Cons:

• Monochrome only: Limited to black and white printing, which may not suit color printing needs.
• No integrated fax capability: Lacks fax functionality, which could be a drawback for some businesses.
• Initial setup complexity: Some users may find the setup process a bit complicated due to multiple connectivity options.

Canon imageCLASS MF465dw II Wireless Duplex Laser Printer

Looking for an efficient solution for your small or home office? The Canon imageCLASS MF465dw II Wireless Duplex Laser Printer is a standout choice. With a print speed of up to 42 pages per minute and a quick first print in just 5 seconds, it boosts your productivity. This 4-in-1 device handles printing, copying, scanning, and faxing effortlessly. It features a 50-sheet duplex Automatic Document Feeder and supports mobile printing through Canon PRINT, Apple AirPrint, and Mopria. With a user-friendly 5-inch color touchscreen, you’ll navigate tasks easily. Plus, it’s ENERGY STAR certified, ensuring eco-friendly operation.

Best For: Small or home offices seeking a multifunction printer that combines speed, efficiency, and mobile connectivity.

Pros:

• Fast print speeds of up to 42 pages per minute enhance productivity.
• Versatile 4-in-1 functionality allows for printing, copying, scanning, and faxing.
• User-friendly 5-inch color touchscreen simplifies navigation and task management.

Cons:

• Weighing 46.5 pounds, it may be less portable than smaller printers.
• Limited color printing capabilities; it only supports monochrome printing.
• Initial setup may require some technical knowledge for wireless connectivity.

Brother MFC-L2820DW Wireless All-in-One Laser Printer

For small offices that need a reliable and versatile printing solution, the Brother MFC-L2820DW Wireless All-in-One Laser Printer stands out with its compact design and impressive functionality. It prints up to 36 pages per minute and scans at 23.6 images per minute, ensuring efficiency. The 50-page auto document feeder simplifies multi-page tasks. With built-in dual-band wireless and Ethernet connectivity, you can easily connect multiple devices. The intuitive 2.7” touchscreen makes navigation a breeze. Plus, with the Brother Mobile Connect app, you can manage your printer remotely and take advantage of the Refresh EZ Print Subscription Service for significant toner savings.

Best For: Small offices seeking a reliable and compact all-in-one printing solution that offers high-speed performance and versatile connectivity options.

Pros:

• High print speed of up to 36 pages per minute, enhancing productivity in busy office environments.
• Built-in dual-band wireless connectivity allows seamless connections to multiple devices without the need for cables.
• User-friendly 2.7” touchscreen simplifies navigation and operation, making it easy to access various functions.

Cons:

• As a monochrome printer, it does not support color printing, limiting its use for documents requiring color.
• The compact design may come at the expense of some advanced features found in larger models.
• Toner cartridges can be relatively expensive, though the subscription service offers savings.

HP Laserjet Pro MFP 4101fdw Wireless All-in-One Laser Printer

The HP Laserjet Pro MFP 4101fdw stands out as an excellent choice for small teams needing fast and reliable printing. With a print speed of up to 42 pages per minute, it accelerates your workflow, while features like auto 2-sided printing and an auto document feeder streamline scanning and copying. You’ll appreciate its intelligent Wi-Fi connectivity, allowing wireless printing from various devices, including PCs and tablets. Designed for teams of up to 10 people, this all-in-one printer includes robust security features, ensuring your data stays protected. It’s a smart investment for any office environment demanding efficiency and quality.

Best For: Small teams of up to 10 people needing fast, reliable, and secure printing solutions in an office environment.

Pros:

• High print speed of up to 42 pages per minute improves workflow efficiency.
• Auto 2-sided printing and auto document feeder enhance scanning and copying convenience.
• Robust security features with HP Wolf Pro Security protect sensitive data.

Cons:

• Limited to original HP cartridges, which may increase long-term operational costs.
• May not be suitable for color printing needs, as it is a monochrome printer.
• Initial setup for wireless connectivity may require technical knowledge.

Factors to Consider When Choosing an Office Laser Printer With Scanner

When you’re choosing an office laser printer with a scanner, there are several key factors to keep in mind. You’ll want to take into account print speed, multi-function capabilities, and connectivity options that suit your workflow. Also, think about toner costs and document handling features to guarantee you’re making the best choice for your office needs.

Print Speed Efficiency

Print speed efficiency is essential for maintaining productivity in any office setting, with many laser printers delivering speeds between 26 to 42 pages per minute (ppm) for black-and-white documents. High-speed printing enhances productivity and reduces waiting time, allowing for a smoother workflow in busy environments. Look for models equipped with automatic document feeders (ADF), which can handle multiple pages in one go, scanning at speeds up to 56 images per minute (ipm). Auto duplex printing is another feature to evaluate, as it saves time and paper by printing on both sides without manual intervention. Finally, choosing a printer with a high-capacity toner cartridge minimizes downtime and enhances overall print speed efficiency, keeping your office running smoothly.

Multi-Function Capabilities

Choosing an office laser printer with scanner capabilities can greatly enhance your workflow, especially when you consider the myriad of multi-function features available. Look for models that combine printing, scanning, copying, and even faxing in one device, which can boost your workspace efficiency. Automatic document feeders (ADF) are a great addition, allowing for fast multi-page scanning and copying, saving you time on office tasks. Opt for printers that can handle both color and black & white printing to meet diverse document needs. Additionally, automatic duplex printing lets you print on both sides of the paper, reducing paper usage and manual effort. These features collectively streamline your workflow and elevate productivity in your office environment.

Connectivity Options Available

Having the right connectivity options can make all the difference in selecting an office laser printer with scanner capabilities. Look for printers with dual-band wireless connectivity (2.4GHz and 5GHz) to guarantee you have flexible and reliable network access. In busy office environments, Ethernet connectivity is beneficial for stable connections, allowing multiple users to access the printer simultaneously. A USB interface is also useful for direct connections to computers or laptops when network issues arise. Additionally, mobile printing capabilities, including compatibility with apps for smartphones and tablets, enhance convenience for printing on-the-go. Finally, verify the printer supports various operating systems and mobile platforms, so it accommodates the diverse devices in your office setting.

Toner Cost Considerations

When evaluating an office laser printer with scanner capabilities, considering toner costs is essential, as they can greatly affect your overall expenses. Look for high-yield toner cartridges, as they often provide a lower cost-per-page compared to standard options. Also, some printers offer subscription services for toner, which can save you up to 50% and guarantee you never run out. Pay attention to the page yield; higher yields mean fewer replacements and lower long-term costs. While non-genuine cartridges may seem cheaper initially, they can lead to poor print quality and potential malfunctions, ultimately increasing your expenses. Remember, regular firmware updates can impact compatibility, so sticking to original cartridges is usually the best choice for productivity and cost efficiency.

Document Handling Features

To guarantee seamless workflow in your office, it’s essential to reflect on the document handling features of laser printers with scanning capabilities. Look for printers equipped with an automatic document feeder (ADF) that can handle at least 50 pages; this will streamline your multi-page scanning and copying tasks. Automatic duplex printing is another must-have, allowing you to print double-sided, saving paper and costs. Pay attention to scanning speed, aiming for over 20 images per minute (ipm) for black and 7 ipm for color. Single-pass duplex scanning is a game changer, as it scans both sides simultaneously, cutting down processing time. Finally, confirm the printer has adjustable paper trays with a capacity of around 250 sheets to minimize refill frequency during heavy printing.

Mobile Printing Support

Seamless document handling features are just one part of the puzzle; mobile printing support plays a pivotal role in enhancing your office’s productivity. With mobile printing, you can print documents directly from your smartphone or tablet, offering unmatched convenience in today’s fast-paced environment. Look for features like Wi-Fi Direct and compatibility with popular mobile printing apps, which allow for easy connections without needing a traditional network. Guarantee the printer supports multiple operating systems, including iOS, Android, and Windows, for inclusivity across devices. Remote management features let you monitor printer status and track toner usage right from your mobile. Plus, cloud integration streamlines your workflow by allowing printing directly from cloud applications, ultimately boosting your productivity.

Security Features Importance

As you navigate the selection of office laser printers with scanners, it’s important to prioritize security features that safeguard sensitive documents and data against unauthorized access. Many modern printers come equipped with advanced security measures, like customizable settings and encryption, which enhance data protection. Look for models that utilize original manufacturer cartridges, as they often include built-in security protocols to block third-party cartridges, reducing potential vulnerabilities. Regular firmware updates are vital, helping your printer stay effective against emerging threats. By implementing robust security features, you can prevent data breaches that might lead to financial losses and damage your organization’s reputation. Investing in a secure printer is a proactive step toward protecting your sensitive information.

Space-Saving Design Options

When choosing an office laser printer with a scanner, consider how a compact design can maximize your workspace. Look for multi-function models that combine printing, scanning, and copying capabilities, allowing you to save valuable office space without sacrificing performance. Many compact printers feature a small footprint, making them ideal for tight work areas or home offices. Integrated document feeders simplify multi-page tasks and reduce the need for extra devices. Additionally, wireless connectivity keeps your setup clutter-free, eliminating unsightly cables. A user-friendly interface, often with touchscreens, minimizes the space needed for controls while enhancing efficiency. With these space-saving options, you can create a more organized and productive work environment.