When choosing a monochrome laser printer for your business, efficiency and quality are key factors. You’ll want a model that not only meets your printing needs but also enhances productivity. The right printer can make a significant difference in your workflow. In this guide, we’ll explore ten top-rated options that excel in performance and reliability, ensuring you find the perfect fit for your office environment. What features should you prioritize in your search?

Brother DCP-L2640DW Wireless Compact Monochrome Laser Printer

If you’re running a small business and need a reliable, all-in-one solution for your printing needs, the Brother DCP-L2640DW Wireless Compact Monochrome Laser Printer is an excellent choice. This printer delivers high-quality black and white prints at speeds up to 36 pages per minute, making it perfect for busy environments. With a 50-page auto document feeder, you can efficiently scan and copy multi-page documents. It offers flexible connectivity options, including dual-band wireless and Ethernet, ensuring you stay connected. Plus, the Brother Mobile Connect app lets you manage tasks remotely, simplifying your workflow and saving you time.

Best For: Small businesses seeking a reliable, high-speed monochrome laser printer that combines printing, scanning, and copying in one compact device.

Pros:

• High printing speed of up to 36 pages per minute, ideal for busy work environments.
• Versatile connectivity options including dual-band wireless and Ethernet for flexible networking.
• User-friendly mobile management through the Brother Mobile Connect app for remote printing and scanning.

Cons:

• Limited to monochrome printing, which may not suit businesses needing color outputs.
• The initial cost may be higher compared to entry-level printers, though it offers long-term savings with toner subscriptions.
• Size may still be considered bulky for very small office spaces despite being labeled as compact.

Brother HL-L2405W Wireless Monochrome Laser Printer

The Brother HL-L2405W Wireless Monochrome Laser Printer is an ideal choice for small businesses and home offices seeking efficiency and quality in their printing tasks. With a print speed of up to 30 pages per minute, you’ll enjoy sharp, crisp black-and-white prints. Its built-in dual-band wireless connectivity lets you print from various devices, including mobile phones, while the Brother Mobile Connect app allows for convenient remote management. Plus, the 250-sheet paper tray accommodates different paper types. With the Refresh Subscription Service, you can save on toner costs. Experience reliable performance backed by solid customer support.

Best For: Small businesses and home offices seeking efficient and high-quality monochrome printing solutions.

Pros:

• Fast printing speeds of up to 30 pages per minute for quick document handling.
• Dual-band wireless connectivity allows seamless printing from various devices, including mobile phones.
• Cost savings through the Refresh Subscription Service, which offers discounts on toner.

Cons:

• Limited to black-and-white printing, which may not suit users needing color output.
• No automatic duplex printing, requiring manual flipping for double-sided documents.
• Initial setup may require technical knowledge for wireless connectivity.

Brother HL-L2460DW Wireless Monochrome Laser Printer

Designed for home offices and small teams, the Brother HL-L2460DW Wireless Monochrome Laser Printer excels in delivering high-speed printing with impressive efficiency. You’ll appreciate its rapid printing speed of up to 36 pages per minute and automatic duplex printing, which conserves paper and time. The 250-sheet capacity paper tray and manual feed slot make it versatile for different media. With built-in dual-band wireless, Ethernet, and USB connectivity, you can easily connect your devices. Using the Brother Mobile Connect app, you can manage printing remotely. Plus, the Refresh EZ Print Subscription Service guarantees you never run out of toner.

Best For: The Brother HL-L2460DW is best for home offices and small teams that require efficient and high-quality black and white printing.

Pros:

• High printing speed of up to 36 pages per minute, enhancing productivity.
• Automatic duplex printing saves time and reduces paper usage.
• Multiple connectivity options, including wireless, Ethernet, and USB, for flexible device integration.

Cons:

• Limited to monochrome printing; not suitable for color documents.
• Initial setup may require some technical knowledge for network configuration.
• Does not support borderless printing, which may be a drawback for certain projects.

Brother Professional Laser Printer (HL-6210DW)

For businesses that demand high-volume printing with speed and efficiency, the Brother Professional Laser Printer (HL-6210DW) stands out as an exceptional choice. It churns out an impressive 50 pages per minute, making quick work of large print jobs. With a 520-sheet main tray and an expandable capacity of up to 1,660 sheets, you’ll enjoy uninterrupted printing. Its built-in Gigabit Ethernet and dual-band wireless connectivity facilitate easy sharing and mobile printing. Plus, with Brother’s ultra high-yield toner cartridges lasting up to 18,000 pages, you’ll keep costs low without sacrificing quality. Enhanced security features guarantee your documents stay protected.

Best For: Businesses that require high-volume printing with speed, efficiency, and cost-effectiveness.

Pros:

• High-speed printing at 50 pages per minute, ensuring quick turnaround on large print jobs.
• Expandable paper capacity of up to 1,660 sheets allows for uninterrupted printing, reducing the need for frequent refills.
• Cost-effective operation with ultra high-yield toner cartridges that last up to 18,000 pages.

Cons:

• Initial investment cost may be higher compared to standard printers, which could be a concern for smaller businesses.
• Size and weight may require more space and a sturdy surface to accommodate the printer.
• Wireless connectivity issues may arise in environments with heavy network traffic, potentially affecting performance.

Brother HL-L5210DW Monochrome Laser Printer

With a remarkable print speed of up to 48 pages per minute, the Brother HL-L5210DW Monochrome Laser Printer is ideal for busy offices that demand efficiency. You’ll appreciate the high-quality output and the cost savings from the Brother Genuine TN920XXL super high-yield toner cartridge, which yields an impressive 11,000 pages. The 250-sheet adjustable paper tray and 100-sheet multipurpose tray make handling various media a breeze. Plus, with built-in Gigabit Ethernet and dual-band wireless networking, setup and sharing are seamless. Enhanced security features guarantee your documents stay safe during transit, giving you peace of mind in your busy work environment.

Best For: The Brother HL-L5210DW Monochrome Laser Printer is best for busy offices that require high-speed, efficient, and cost-effective printing solutions.

Pros:

• High print speed of up to 48 pages per minute, enhancing productivity in fast-paced environments.
• Cost-efficient with a super high-yield toner cartridge that produces up to 11,000 pages, reducing overall printing costs.
• Flexible paper handling with a 250-sheet adjustable tray and a 100-sheet multipurpose tray for various media types.

Cons:

• Monochrome printing only, which may not suit users needing color printing capabilities.
• Initial setup may require some technical knowledge for optimal network configuration.
• Optional trays for expanded capacity are sold separately, adding to the overall cost.

Brother Professional Laser Printer with Scanner (MFC-L2900DW)

The Brother Professional Laser Printer with Scanner (MFC-L2900DW) stands out as the ideal choice for small to medium-sized businesses that require fast and efficient monochrome printing. With a remarkable 36 ppm printing speed and advanced single-pass scanning, you’ll enjoy superior document quality. Its dual-band wireless, Ethernet, and USB connectivity options allow for seamless mobile printing via the Brother Genuine Mobile Connect app. Plus, the 50-page auto document feeder and automatic duplex printing save you time and paper. The 3.5-inch touchscreen simplifies navigation, while energy-efficient features reflect Brother’s commitment to sustainability, making it a smart addition to your office.

Best For: Small to medium-sized businesses that need fast and efficient monochrome printing and scanning capabilities.

Pros:

• High-speed printing at 36 pages per minute for enhanced productivity.
• Advanced single-pass scanning and automatic duplex printing for efficient document handling.
• Multiple connectivity options, including dual-band wireless and mobile printing support.

Cons:

• Limited to monochrome printing, which may not suit businesses needing color output.
• The touchscreen interface, while functional, may feel small for some users.
• Potentially higher initial investment compared to basic printers without advanced features.

Brother MFC-L2820DW Wireless Monochrome All-in-One Laser Printer

Designed for small offices that demand versatility and efficiency, the Brother MFC-L2820DW Wireless Monochrome All-in-One Laser Printer excels in delivering high-quality black and white prints at impressive speeds. With print speeds of up to 36 pages per minute, you’ll never be left waiting. It also features a 50-page auto document feeder, making multi-page tasks a breeze. Enjoy seamless connectivity with dual-band wireless and Ethernet options, plus local USB connections. The intuitive 2.7” touchscreen simplifies navigation, while mobile integration allows printing and scanning from cloud services. Plus, the toner subscription service saves you money and keeps supplies stocked.

Best For: Small offices that require a versatile, efficient, and high-quality monochrome printing solution.

Pros:

• High print speeds of up to 36 pages per minute enhance productivity.
• Built-in dual-band wireless connectivity and Ethernet support provide flexible networking options.
• The Refresh EZ Print Subscription Service offers significant savings on toner and ensures you never run out.

Cons:

• Limited to monochrome printing, which may not suit users needing color prints.
• The touchscreen interface may be small for some users, potentially making navigation less intuitive.
• The initial setup may require some technical knowledge for optimal wireless configuration.

HP LaserJet M209dw Wireless Printer

For small teams of 1 to 5 people, the HP LaserJet M209dw Wireless Printer stands out as an ideal choice for efficiently printing black and white documents. It offers the fastest two-sided printing in its class, reaching up to 30 pages per minute single-sided and 19 pages per minute double-sided. With dual-band Wi-Fi that self-resets, you’ll experience seamless connectivity, whether wired or wireless. Built-in security features protect sensitive documents, while mobile integration allows printing from any device. Plus, the HP Smart app simplifies tasks like scanning to the cloud, making this printer a smart investment for your team’s productivity.

Best For: Small teams of 1 to 5 people looking for an efficient and reliable printer for black and white document printing.

Pros:

• Fastest two-sided printing in its class, with speeds up to 30 pages per minute single-sided and 19 pages per minute double-sided.
• Dual-band Wi-Fi with self-reset capability ensures seamless connectivity and easy resolution of connectivity issues.
• Built-in security features protect sensitive documents, providing peace of mind for users.

Cons:

• Limited to black and white printing, which may not suit teams needing color printing options.
• Smaller paper capacity may require more frequent refills for larger print jobs.
• Initial setup and configuration may be complex for users unfamiliar with wireless printers.

Brother HL-L5210DWT Monochrome Laser Printer

When you need a reliable printing solution that can keep pace with a busy office, the Brother HL-L5210DWT Monochrome Laser Printer stands out. With impressive print speeds of up to 48 pages per minute and a sharp resolution of 1200 x 1200 dpi, it guarantees your documents look professional. The dual paper trays hold up to 770 sheets, expandable to 1,390, catering to various media sizes. Plus, its automatic duplex printing helps reduce paper costs. Connectivity options include dual-band wireless and Gigabit Ethernet, making it easy to integrate into your workflow. Enjoy peace of mind with a one-year warranty and excellent customer support.

Best For: The Brother HL-L5210DWT Monochrome Laser Printer is best for busy office environments that require fast, high-quality printing and efficient paper management.

Pros:

• Fast print speed of up to 48 pages per minute enhances productivity.
• Automatic duplex printing helps reduce paper usage and costs.
• Large paper capacity with dual trays and expansion options supports various media sizes.

Cons:

• Monochrome printing only limits use for color documents.
• Weight of 32.7 pounds may make it less portable.
• Mobile printing may require additional downloads for compatibility with some devices.

Brother HL-L2480DW Wireless Compact Monochrome Multi-Function Laser Printer

The Brother HL-L2480DW Wireless Compact Monochrome Multi-Function Laser Printer stands out as an ideal choice for small offices and remote workers seeking efficiency and versatility. It prints up to 36 pages per minute, and its automatic duplex printing saves time and paper. With built-in dual-band wireless connectivity, Ethernet, and USB options, you can easily connect and manage your printing tasks. The 2.7” touchscreen simplifies navigation, while the Brother Mobile Connect app allows remote printing and scanning. Plus, its 250-sheet capacity paper tray and toner subscription service help you maintain productivity without breaking the bank.

Best For: Small offices and remote workers seeking a compact, efficient, and versatile multi-function printer.

Pros:

• Fast printing speed of up to 36 pages per minute for increased productivity.
• Automatic duplex printing reduces paper waste and saves time.
• Mobile app support allows for convenient remote printing and scanning.

Cons:

• Monochrome printing only, limiting options for color documents.
• Initial cost may be higher compared to basic printers without multi-function capabilities.
• Limited paper handling capacity with a 250-sheet tray, requiring more frequent refills in high-volume settings.

Factors to Consider When Choosing a Monochrome Laser Printer for Business

When choosing a monochrome laser printer for your business, you need to contemplate several key factors. Think about print speed, connectivity options, and paper handling capacity to guarantee it meets your workflow needs. Also, don’t forget to assess toner cost efficiency and mobile printing features for added convenience.

Print Speed Considerations

Choosing a monochrome laser printer for your business hinges greatly on print speed, with models typically offering speeds between 30 and 50 pages per minute (ppm). Higher speeds, like 36 or 48 ppm, can drastically cut down your waiting time, especially in busy offices with high-volume printing tasks. Look for printers that support duplex printing; this feature not only speeds up the process by reducing manual handling but also saves paper. Don’t overlook the first page out time; a quicker first page enhances responsiveness, essential for immediate document access. If scanning is part of your needs, consider scanning speeds as well, since they can greatly impact overall productivity in your document management tasks.

Connectivity Options Available

Connectivity options play an important role in selecting a monochrome laser printer for your business. Look for printers with dual-band wireless connectivity (2.4GHz and 5GHz) to guarantee flexible networking in various environments. Ethernet connections are vital for stable, wired networking, especially when multiple users need access. A USB interface allows for direct printing from a single computer, which can be handy in small workspaces. Don’t overlook mobile printing capabilities; apps can let you print and manage documents remotely from your smartphone or tablet, boosting on-the-go productivity. Finally, consider printers that integrate with popular cloud-based applications, enabling seamless printing and scanning directly from services like Google Drive and Dropbox. This versatility can greatly enhance your workflow.

Paper Handling Capacity

One key factor that can greatly impact your business’s printing efficiency is the paper handling capacity of a monochrome laser printer. Some models offer up to 520 sheets in the main tray, along with additional multipurpose trays for specialty media. A higher capacity means fewer manual refills, keeping your print jobs rolling in high-volume environments. Automatic duplex printing combined with larger trays minimizes paper waste, helping you cut overall printing costs. Expandable options can accommodate future growth, with total capacities reaching up to 1,660 sheets with optional trays. Plus, the ability to handle various paper sizes, including legal and executive, enhances the printer’s versatility for different applications in your business.

Toner Cost Efficiency

Toner cost efficiency plays an essential role in managing your business’s printing expenses. When selecting a monochrome laser printer, consider high-yield toner cartridges that substantially reduce your cost per page, allowing for more prints between replacements. Subscription services for toner delivery can save you up to 50%, ensuring you never run out during critical tasks. While third-party alternatives might seem tempting, genuine toner often provides better print quality and reliability. Look for printers that support ultra high-yield cartridges, with outputs reaching up to 18,000 pages—perfect for high-volume printing. Finally, balance the cost of toner with the printer’s initial price to gauge the overall cost efficiency of your investment.

Mobile Printing Features

As businesses increasingly rely on mobile devices for daily operations, integrating mobile printing features into your monochrome laser printer becomes crucial. These features let you print documents directly from your smartphone or tablet, enhancing convenience and flexibility. Look for printers that support dedicated apps, allowing you to manage functions, track toner usage, and order supplies remotely. Dual-band wireless connectivity (2.4GHz/5GHz) guarantees stable connections for fast mobile printing. Additionally, consider models compatible with popular cloud services like Google Drive and Dropbox, enabling direct printing and scanning from your mobile devices. Advanced mobile printing options often include automatic troubleshooting, resolving connectivity issues without your intervention. By prioritizing these features, you’ll streamline your business operations effectively.

Energy Efficiency Rating

In today’s business landscape, balancing efficiency with sustainability is increasingly important, especially when selecting a monochrome laser printer. Energy efficiency ratings can guide you in choosing printers that consume less electricity, lowering operational costs and minimizing environmental impact. Look for printers certified with ENERGY STAR®, as they meet strict energy efficiency guidelines from the U.S. Environmental Protection Agency, ensuring savings on energy bills. Additionally, EPEAT® certification assesses energy efficiency and the printer’s overall environmental footprint, including materials and recyclability. By opting for an energy-efficient model, you could reduce electricity consumption by up to 22% compared to non-certified options. Prioritizing energy efficiency not only aids your sustainability goals but may also qualify you for incentives from utility companies.

Warranty and Support Options

Selecting the right monochrome laser printer involves more than just considering print quality and speed; warranty and support options play an important role in your decision. Look at the warranty length and terms—many models offer a one-year limited warranty covering defects and malfunctions. It’s wise to choose printers with multiple support options, like free online resources, live chat, or phone assistance, ensuring help is just a call away. Consider extended warranty options or service plans for added peace of mind. Check if the warranty covers vital components like the fuser or drum, as this could affect maintenance costs. Finally, read user reviews to gauge the manufacturer’s customer support reputation and responsiveness.