If you’re a Mac user in 2026 looking for the best office printers, you’ve got some solid choices ahead. From all-in-one capabilities to high-speed monochrome options, there’s a printer that fits your specific needs. Each model brings unique features to the table, so you’ll want to evaluate what matters most for your workspace. Let’s explore the top picks that could enhance your productivity and efficiency.

Epson EcoTank ET-2800 Wireless All-in-One Printer

If you’re a Mac user looking for a cost-effective and efficient printing solution, the Epson EcoTank ET-2800 Wireless All-in-One Printer is an excellent choice. This wireless printer not only scans and copies, but it also operates without traditional ink cartridges. Utilizing Micro Piezo Heat-Free Technology, it delivers vivid prints at up to 10 pages per minute. You’ll love the savings—each replacement ink bottle set equates to about 80 cartridges, offering up to 90% savings. Plus, with two years of ink included, you’ll minimize cartridge waste and enjoy hassle-free printing for thousands of pages in both black and color.

Best For: Budget-conscious individuals and families seeking an efficient, eco-friendly printer that eliminates the need for traditional ink cartridges.

Pros:

• Cartridge-free system significantly reduces ink costs, providing up to 90% savings compared to traditional cartridges.
• High page yield with each ink bottle set, capable of printing up to 4,500 pages in black and 7,500 pages in color.
• Includes up to 2 years of ink, minimizing the hassle of frequent replacements and reducing environmental impact.

Cons:

• Initial cost may be higher than traditional printers due to its unique tank system.
• Limited printing speed of 10 pages per minute may not suit users with high-volume printing needs.
• Potential learning curve for users unfamiliar with refillable ink tank systems.

Brother DCP-L2640DW Wireless Monochrome Laser Printer

The Brother DCP-L2640DW Wireless Monochrome Laser Printer stands out as an ideal choice for small business owners seeking a reliable, all-in-one printing solution. This compact printer combines printing, scanning, and copying, delivering high-quality black and white prints quickly, at speeds up to 36 pages per minute. With dual-band wireless and Ethernet options, you’ll enjoy flexible connectivity for your office needs. The Brother Mobile Connect app lets you manage the printer remotely, making printing and scanning a breeze. Plus, the Refresh EZ Print Subscription Service offers timely toner delivery, ensuring you save time and money on replacements.

Best For: Small business owners looking for a reliable and efficient all-in-one monochrome laser printer.

Pros:

• High-speed printing of up to 36 pages per minute, enhancing productivity.
• Versatile connectivity options including dual-band wireless and Ethernet for flexible office setups.
• Mobile management capabilities through the Brother Mobile Connect app for convenient remote operation.

Cons:

• Limited to monochrome printing, which may not suit users needing color output.
• Initial cost may be higher compared to basic inkjet printers.
• Toner replacement could be more expensive if not utilizing the subscription service.

HP DeskJet 2855e Wireless All-in-One Printer

Whether you’re a student tackling projects or a professional managing documents at home, the HP DeskJet 2855e Wireless All-in-One Printer is designed to meet your printing needs. With print speeds of 5.5 ppm for color and 7.5 ppm for black, you’ll breeze through tasks. This versatile printer also scans and copies, featuring a 60-sheet input tray for efficient document handling. Its single-band Wi-Fi guarantees reliable wireless printing, and HP’s AI technology helps deliver neatly formatted prints. Plus, the HP App lets you print, scan, or copy directly from your smartphone or tablet, making it incredibly user-friendly.

Best For: The HP DeskJet 2855e Wireless All-in-One Printer is best for students and professionals looking for a reliable, versatile printer for home use.

Pros:

• Versatile Functionality: Offers color printing, scanning, and copying in one device.
• User-Friendly App: The HP App allows easy printing and scanning directly from smartphones and tablets.
• Reliable Connectivity: Single-band Wi-Fi ensures stable wireless printing with automatic issue resolution.

Cons:

• Limited Print Speed: Print speeds of 5.5 ppm for color and 7.5 ppm for black may be slow for high-volume tasks.
• 60-Sheet Input Tray: The smaller input tray may require frequent refills for larger projects.
• Single-Band Wi-Fi: Limited to single-band connectivity, which may affect performance in congested networks.

Brother HL-L2405W Wireless Compact Monochrome Laser Printer

For Mac users seeking a reliable and efficient printing solution, the Brother HL-L2405W Wireless Compact Monochrome Laser Printer stands out with its seamless wireless connectivity and impressive print speeds. It delivers sharp, crisp black and white prints at speeds up to 30 pages per minute. With built-in dual-band wireless and a USB interface, you can easily connect to your home network or a single computer. The Brother Mobile Connect app allows you to manage printing from your mobile devices anytime. Plus, the 250-sheet paper tray and Refresh Subscription Trial make it a smart choice for any office.

Best For: Mac users looking for a reliable, fast, and efficient monochrome printing solution for home or small office use.

Pros:

• High-speed printing: Delivers sharp black and white prints at speeds up to 30 pages per minute.
• Dual-band wireless connectivity: Easily connects to home networks or computers via built-in dual-band wireless or USB interface.
• Mobile management: The Brother Mobile Connect app allows for remote printing and management from mobile devices.

Cons:

• Monochrome only: Limited to black and white printing, which may not meet the needs of users requiring color prints.
• No automatic duplexing: Lacks automatic double-sided printing, which may increase paper usage for two-sided documents.
• Initial toner cost: While the Refresh Subscription Service offers savings, the upfront cost of toner can be higher compared to some competitors.

Canon PIXMA TR4720 All-in-One Wireless Printer

Mac users seeking a versatile and efficient printing solution will find the Canon PIXMA TR4720 All-in-One Wireless Printer an excellent choice. With its wireless 4-in-1 functionality, you can print, copy, scan, and fax effortlessly. The auto document feeder and auto 2-sided printing enhance productivity, while print speeds of 8.8 ipm for black and 4.4 ipm for color keep your workflow moving. Its ENERGY STAR certification means lower power consumption, and the smart reorder feature through Alexa helps you manage ink easily. Plus, it comes with a 1-year limited warranty, ensuring quality document and photo production.

Best For: Mac users looking for a versatile all-in-one printer that offers wireless printing, scanning, copying, and faxing capabilities.

Pros:

• Wireless 4-in-1 functionality makes it convenient for various tasks.
• Energy-efficient with ENERGY STAR certification, reducing power consumption.
• Smart reorder feature through Alexa simplifies ink management.

Cons:

• Print speeds may be slower compared to some high-end printers.
• Limited to a 100-sheet capacity, which may not suffice for high-volume printing.
• The 1-year warranty may be shorter than some competitors offer.

HP Envy 6155e Wireless All-in-One Color Inkjet Printer

The HP Envy 6155e Wireless All-in-One Color Inkjet Printer stands out as an ideal choice for home users seeking versatility and sustainability. With its compact design, this printer fits easily into your workspace. You can print, scan, and copy, all while enjoying duplex printing to save paper. Its dual-band Wi-Fi guarantees reliable wireless connectivity, and the HP app allows you to manage printing tasks from your smartphone or tablet effortlessly. Plus, the included Instant Ink trial simplifies ink replenishment. Weighing just 11.28 pounds, it combines functionality with eco-friendly materials, making it a smart addition to your home office.

Best For: Home users looking for a versatile and eco-friendly all-in-one printer that offers reliable wireless connectivity and mobile printing capabilities.

Pros:

• Compact design makes it easy to fit in small home office spaces.
• Dual-band Wi-Fi ensures a stable connection for wireless printing.
• Comes with a 3-month Instant Ink trial for convenient ink management.

Cons:

• Limited to HP ink cartridges, which may restrict options for users.
• Output capacity of only 25 sheets may require frequent emptying of the output tray.
• Print speeds may be slower compared to some competitors in its class.

Epson EcoTank ET-2800 Wireless All-in-One Printer

If you’re looking for a reliable and cost-effective printing solution, the Epson EcoTank ET-2800 Wireless All-in-One Printer stands out with its cartridge-free design. This printer uses high-capacity ink tanks, saving you up to 90% on ink costs. With up to two years of ink included, you can print up to 4,500 pages in black and 7,500 in color. Its Micro Piezo Heat-Free Technology guarantees sharp text and vibrant photos. Plus, it features a high-resolution scanner and a color display for easy navigation. Backed by a 2-year warranty, it’s a smart choice for any Mac user seeking efficiency.

Best For: Those seeking a reliable and cost-effective home printing solution with minimal maintenance and environmental impact.

Pros:

• Cartridge-Free Design: Saves up to 90% on ink costs with high-capacity ink tanks.
• Long Lasting Ink: Comes with up to two years of ink in the box, allowing for extensive printing without frequent replacements.
• Versatile Functionality: Features a high-resolution scanner and easy navigation with a color display.

Cons:

• Initial Cost: Higher upfront cost compared to traditional cartridge printers.
• Size: Larger dimensions may not fit well in compact spaces.
• Non-Genuine Ink Warning: Using non-genuine ink may void the warranty.

HP Smart Tank 5000 Wireless All-in-One Printer

For anyone seeking a reliable and efficient printing solution, the HP Smart Tank 5000 Wireless All-in-One Printer stands out as an excellent choice for Mac users. This wireless printer features a hassle-free ink refill system, allowing you to replenish ink without mess. With up to 10 pages per minute in black and vibrant color prints, it’s perfect for everyday tasks. Plus, you’ll enjoy two years of Original HP Ink, yielding up to 6,000 pages. Its smart technology guarantees perfectly formatted prints, while the HP app enables seamless printing from your smartphone. Enjoy secure connectivity with built-in HP Wolf Essential Security.

Best For: Individuals and families looking for a cost-effective, reliable all-in-one printer that offers high-quality printing and easy ink management.

Pros:

• Hassle-free ink refill system allows for mess-free ink replenishment.
• High page yield with 2 years of Original HP Ink, providing up to 6,000 pages.
• Smart technology ensures perfectly formatted prints and convenient mobile printing.

Cons:

• Print speed may be slow for high-volume printing needs, especially in color.
• Limited compatibility with certain operating systems beyond Mac and standard devices.
• Initial setup may require technical knowledge for optimal Wi-Fi connectivity.

Canon MegaTank G3270 All-in-One Wireless Inkjet Printer

Designed specifically for home use, the Canon MegaTank G3270 All-in-One Wireless Inkjet Printer stands out for its remarkable ink efficiency, providing you with up to 2 years of ink right out of the box. With the ability to print up to 6,000 black-and-white pages and 7,700 color pages, you’ll save considerably on ink costs—up to $1,000! Enjoy wireless connectivity for seamless printing, scanning, and copying from your devices. Its compact design fits easily in your workspace, while the 1.35” LCD display keeps you informed. Plus, with a customer rating of 4.1 stars, it’s a trusted choice for Mac users.

Best For: Home users looking for an efficient and cost-effective printer that minimizes ink expenses while providing quality print, scan, and copy functionalities.

Pros:

• High ink efficiency with up to 2 years of ink included, allowing for substantial savings on printing costs.
• Wireless connectivity enables easy printing, scanning, and copying from smartphones and tablets.
• Compact design fits well in home workspaces without taking up much room.

Cons:

• No duplex printing capability, requiring manual flipping of pages for double-sided prints.
• Limited memory storage capacity of 64 MB, which may affect performance for larger print jobs.
• Single USB port, limiting direct connections to one device at a time.

HP OfficeJet Pro 9125e Wireless All-in-One Printer

The HP OfficeJet Pro 9125e Wireless All-in-One Printer stands out for Mac users seeking a reliable, multifunctional device. With print speeds of up to 18 ppm in color and 22 ppm in black, it efficiently handles all your printing needs. The 2.7-inch color touchscreen simplifies navigation, while the auto document feeder and duplex printing enhance productivity. Enjoy professional-quality color documents, thanks to HP’s AI technology. You can connect easily through dual-band Wi-Fi and the HP app for mobile printing. Plus, the built-in security features protect your data, making it a smart choice for any office setup.

Best For: Professionals and small businesses looking for a reliable all-in-one printer with advanced features and high-quality output.

Pros:

• Fast print speeds of up to 18 ppm color and 22 ppm black enhance productivity.
• User-friendly 2.7-inch color touchscreen simplifies navigation and operation.
• Robust security features protect sensitive data against cyber threats.

Cons:

• Monthly fee for ink subscription after the trial period may be a concern for some users.
• Limited compatibility with non-HP cartridges due to security measures.
• Larger footprint may require more desk space compared to compact models.

Factors to Consider When Choosing an Office Printer for Mac

When you’re choosing an office printer for your Mac, there are several key factors to keep in mind. You’ll want to contemplate compatibility with macOS, wireless connectivity options, and your print quality requirements. Don’t forget to factor in the cost of ink and whether the printer offers multifunction capabilities to maximize your productivity.

Compatibility With Macos

Choosing an office printer that works seamlessly with macOS is vital for maximizing your productivity and efficiency. Before purchasing, check the manufacturer’s specifications to guarantee compatibility with macOS. Most modern printers offer driver support tailored for Mac, which means smoother integration and functionality. Look for printers that come with dedicated mobile apps or features allowing easy printing directly from macOS applications. Compatibility with AirPrint is essential, as it enables wireless printing without needing extra software. Additionally, keep in mind that regular firmware updates from the manufacturer can enhance compatibility and performance with the latest macOS versions. By considering these factors, you’ll secure a hassle-free printing experience that keeps your workflow uninterrupted.

Wireless Connectivity Options

Opting for a printer with robust wireless connectivity options is essential for Mac users looking to streamline their workflow. Choose models that offer dual-band wireless connectivity (2.4GHz and 5GHz) for a stable, fast connection. Built-in Wi-Fi capabilities will allow you to print wirelessly from multiple devices without the hassle of cables. Make sure the printer supports mobile printing options like AirPrint, so you can easily print directly from your Mac or mobile devices. Check for compatibility with various wireless standards to integrate seamlessly into your existing network. Finally, consider printers with remote management features through mobile apps, enabling you to monitor and control printer functions wirelessly, no matter where you are.

Print Quality Requirements

Print quality is a crucial factor for Mac users selecting an office printer, as it directly impacts the professionalism of your documents and images. Look for printers with a high DPI, ideally up to 4800 x 1200, for sharp and detailed prints. Consider the printing technology: inkjet printers shine with vibrant color reproduction, while laser printers excel at crisp text and speed. Features like borderless printing for photos or duplex printing for double-sided documents can enhance both quality and efficiency. Pay attention to color depth, too; 24 bits can deliver over 16 million colors for stunning results. Regular maintenance and using high-quality ink or toner are essential to maintain ideal print quality and avoid costly mistakes.

Cost of Ink

When selecting an office printer for your Mac, the cost of ink can greatly influence your overall printing expenses. Consider printers with cartridge-free systems, as they can save you up to 90% on ink costs. These printers often come with replacement ink bottles that yield thousands of pages—like 4,500 in black and 7,500 in color—making them ideal for high-volume needs. Also, look into subscription services for ink delivery, which can cut replacement costs by up to 50%. Many inkjet printers include introductory ink, giving you a head start on usage. Finally, always opt for genuine ink cartridges to avoid potential long-term costs from damage or warranty issues.

Multifunction Capabilities

Choosing a multifunction printer (MFP) for your Mac can streamline your office tasks and boost productivity. An MFP combines printing, scanning, copying, and sometimes faxing, giving you versatility in a single device. Look for models with automatic document feeders (ADF) to quickly scan or copy multiple pages without hassle. Duplex printing is another important feature, allowing for automatic double-sided printing that saves paper and reduces waste. Wireless printing directly from your Mac or mobile device enhances convenience, making it easy to print from anywhere. Additionally, consider MFPs with high-capacity ink tanks, as they can greatly lower printing costs and lessen environmental impact by minimizing cartridge waste, especially for large-volume printing needs.

Speed and Efficiency

To guarantee your office printer meets your workflow demands, speed and efficiency are key factors to take into account. Look for printers with print speeds ranging from 5 to 36 pages per minute, especially if you handle high-volume tasks. Scanning speeds also matter; some models can process up to 23.6 images per minute for black and white, streamlining multi-page document handling. Automatic document feeders (ADF) can further enhance your productivity by simplifying scanning and copying. Duplex printing capabilities allow for automatic two-sided printing, cutting down on paper use and saving time. Finally, consider models that use advanced printing technologies like Micro Piezo or laser printing, as they improve both speed and print quality.

Paper Handling Capacity

Paper handling capacity plays an essential role in determining how well an office printer meets your needs. A printer’s input capacity, typically ranging from 250 to 500 sheets, is vital in high-volume environments, minimizing the frequency of paper refills. Don’t overlook the output tray; smaller capacities of 25 to 100 sheets can disrupt workflow when you’re printing large documents. Additionally, consider whether the printer offers manual feed slots for specialized media like envelopes or cardstock, as this enhances your paper handling versatility. Finally, check the supported media types, including sizes and weights, since different business needs may require varied printing options. This thoughtful consideration guarantees you choose a printer that fits your specific requirements.

Mobile Printing Features

When selecting an office printer for Mac, mobile printing features can greatly enhance your workflow. With these capabilities, you can print documents directly from your smartphone, tablet, or laptop, making your work more convenient. Look for printers that support wireless connectivity options like Wi-Fi Direct or Bluetooth, allowing for easy pairing with your mobile devices without needing a network. Many mobile printing apps go beyond just printing, offering scanning, copying, and even ordering supplies right from your device. Some printers also use AI technology to optimize print layouts and minimize wasted pages, boosting efficiency. Confirm the printer is compatible with popular mobile operating systems, including iOS and Android, so you can connect and print effortlessly.